What to Expect

Deliverables

We are committed to delivering your expected outcomes. Our deliverables include comprehensive support to clients in developing, implementing, and maintaining effective policies that improve compliance, reduce risks, and enhance operational efficiency within your organization.

  • Customised Policy Documents: Our consultancy will develop bespoke policy documents that address your organisation's specific needs and requirements. These documents will be comprehensive, clear, and aligned with industry best practices and regulatory standards.

  • Policy Template: In addition to customised policy documents, we provide clients with policy templates that can be used as a foundation for developing additional policies in the future. These templates can help streamline the policy writing process and ensure consistency across different policies.

  • Implementation Guidelines: We can assist your company with implementing the policies or provide clients with implementation guidelines to support the successful rollout and adoption of new policies within your organisation. These guidelines will include step-by-step instructions, training materials, and communication strategies to facilitate policy implementation.

  • Policy Review and Updates: As regulations and business requirements evolve, our consultancy offers policy review and update services to ensure clients' policies remain current and effective. Regular reviews and updates can help your organisation stay compliant and responsive to changing conditions.

  • Training and Support: Our consultancy can also offer training sessions and ongoing support to help you understand and implement your policies effectively. This can include workshops, webinars, and one-on-one consultations to address any questions or concerns arising during policy implementation.

Timeline

Creating new and quality policies and/or revising old policies can be a time-consuming process. This process can take anywhere from 6-8 weeks for completion. Policy Matters can complete your policies within 2-4 weeks if necessary, however, this will incur a rush fee.

  1. Initial Consultation (1 week): We will meet with you to discuss your needs, goals, and existing policies. From this conversation, we will identify key stakeholders and gather relevant information to inform the policy development (if required).

  2. Policy Research and Analysis (1-2 weeks): This includes conducting research on industry best practices, regulations, and standards relevant to the client's business. Additionally, we will analyse your current policies and identify areas for improvement or new policies needed.

  3. Drafting Policies (2-3 weeks): We will develop initial drafts of the policies your company needs based on research and analysis. In this stage, we will also collaborate with you to refine the drafts and ensure alignment with your company’s objectives.

  4. Review and Feedback (1 week): We will present the draft policies to you for review and feedback and incorporate any revisions or suggestions provided by your organization into the final drafts.

  5. Finalization and Approval (1 week): The policy/ies will be finalized based on your feedback and assurance that it has meet all requirements. Approval from your company on the final versions of the policy/ies will be necessary.

It's important to note that the timeline for policy writing projects may vary depending on the complexity of the policies, the client's responsiveness, and any external factors that may impact the process. Therefore, the above timeline can be subject to change. In order to effectively manage policy projects, and ensure timely delivery of high-quality policy documents, our clients must follow the outlined timeline.

If your organisation requires support in implementing your policy/ies and manual production, Policy Matters can offer this service at a bundled service or separate fee.

  • Implementation Planning (1 week): We will develop an implementation plan outlining the steps, timeline, and resources needed to roll out your organisation's new policy/ies and coordinate with you to prepare for the policy implementation phase.

  • Policy Implementation: This is an ongoing process, in which we support your organisation in implementing the new policies, including training, communication, and monitoring progress. We will provide ongoing assistance and guidance to ensure successful policy adoption in your company.